I automate invoice entry for Swiss fiduciaires.
Stop paying qualified staff to copy data from PDFs into accounting tools. I build workflows that read invoices and receipts, extract the useful fields, route low-confidence cases to review, and fit around the systems your firm already uses.
Most fiduciaries still pay humans to do copy-paste accounting work.
The problem is not lack of software. It is the last mile between the incoming invoice, the accounting tool, and the review step your team still has to handle manually.
Attachments arrive in messy formats
Invoices come by email, photo, scan, or forwarded PDF. Someone still has to open them, rename them, and find the useful fields.
Good staff spend hours typing
Qualified collaborators end up re-entering vendor, amount, date, VAT, and invoice numbers instead of reviewing exceptions and advising clients.
Swiss VAT still needs checking
Even when extraction works, the risky cases still need a clean review step. Missing VAT numbers, duplicates, or low-confidence reads should not slip straight through.
Month-end gets heavier than it should
The cost is not one invoice. It is the accumulated drag across every client, every batch, and every repetitive back-office task your team touches each week.
Four practical services built around the same fiduciary workflow problem.
I do not replace your accounting stack. I automate the repetitive work around document intake, review, routing, and follow-up so your team spends less time on admin and more time on control work.
Invoice Intake Automation
Capture invoices from email, PDF, scans, and shared folders, then extract supplier, date, amount, VAT, invoice number, and category into a clean structured output for review or posting.
- Email, scan, and folder intake
- Field extraction for supplier, amount, date, and VAT
- Structured output for review or posting
- Built around Swiss bookkeeping workflows
Review Queue & Anomaly Checks
Route only the uncertain cases to humans. Flag duplicates, low-confidence reads, unusual amounts, and missing VAT information before anything moves forward.
- Low-confidence routing
- Duplicate, anomaly, and missing-field checks
- Approval before posting or export
- Clean audit trail for review work
Document Triage & Client Routing
Classify incoming files by type and route them to the right client, folder, or processing queue. Reduce manual sorting before bookkeeping work even starts.
- Document classification by type
- Routing by client, folder, or queue
- Less manual sorting before accounting starts
- Fits around existing internal structure
Missing Document Follow-Up
Detect incomplete files and prepare structured reminders for missing invoices, receipts, or supporting documents so month-end is less dependent on manual chasing.
- Detection of incomplete files
- Structured reminder preparation
- Less back-and-forth before closing periods
- Better document collection rhythm across clients
Exact scope depends on document volume, review logic, and the systems already in place. Final quote provided after a short audit and sample review.
Ongoing support if the workflow becomes part of your operations.
Once a workflow is live, some firms want only light monitoring while others want regular tuning and support. These retainers keep the system reliable without forcing a full rebuild every time something changes.
Alerts, monthly health checks, and light fixes so the workflow stays reliable in the background.
Everything in Monitor, plus workflow tuning, new rules, and ongoing operational support as your process evolves.
Priority support, quarterly process review, and a closer automation partnership for firms that want continuous improvement.
Have a friction that does not fit the standard service list?
Some of the best workflow projects do not start as a packaged service. They start as one repetitive, annoying operational step that keeps costing time every week. If you have a special case, I am open to discussing whether it can be turned into a reliable workflow.
This is for firms with a real manual-entry bottleneck, not for everyone.
The best projects are usually simple to spot. There is already enough invoice volume to hurt, enough variation in formats to slow the team down, and enough discipline internally to review exceptions properly.
See the workflow run on a real invoice.
This short demo shows the kind of operational result I care about: one file in, one clean structured output out, and a clear review path for anything uncertain.
90-second demoThis is the fastest way to see whether the offer is real. If the logic matches your current process, the audit is where I map it to your actual intake flow.
Why this niche, and why me.
Built for a specific problemI am not trying to look like a broad AI agency. I am deliberately starting with one boring, measurable problem: manual invoice entry for Swiss fiduciaires.
Independent, based in MontheyI work independently under the name Alpine Workflows, based in Monthey, Valais. Je travaille en indépendant sous le nom Alpine Workflows, avec un focus sur l'automatisation pour les fiduciaires suisses.
How I workI work in FR and EN, and I care more about operational clarity than flashy demos. The point is not to impress with AI language. The point is to reduce copy-paste accounting work without removing human review where it still matters.
What that means in practiceYou get a narrow workflow, a clear review path, and a process designed around real sample files instead of abstract promises.
Fixed scope. Sample data first. Go live only after review.
The process is designed for operational trust, not flashy demos. I start with a real sample batch, build against it, and only go live once your team is comfortable with the review step.
20-min audit
I look at how invoices arrive, where data gets typed, and what your team still has to check manually. You leave with a rough ROI estimate either way.
Sample batch
You share a small batch of representative invoices or receipts. That lets me design for your real formats instead of guessing from a generic template.
Build + test
I build the workflow, test the extraction and review logic, and adjust for the edge cases that matter in your process. You see the exceptions before anything is treated as reliable.
Go live + tune
Once the team is comfortable, I help you go live and tune the workflow during the first 30 days. Optional monitoring and expansion can continue after that.
Book a free 20-minute audit.
If your firm is still spending too much time on manual invoice entry, I will look at the current flow and tell you where automation is realistic, where review is still needed, and what the rough payback could look like. Premier échange possible en français ou en anglais.
Prefer email first? Send me 3-5 sample invoices or describe your current intake flow at yamine@alpineworkflows.com and I will tell you if the use case is a fit before we speak. Si vous préférez, un premier échange peut se faire entièrement en français.